Access Michelle Day Project Manager Kim Jones Regional Disability Coordinator 2 Learning Objectives Describe the required components of the reasonable accommodation process Discuss how documentation related to the reasonable accommodation process will be maintained ID: 755356
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Reasonable Accommodation Process
AccessSlide2
Michelle Day
Project Manager Kim Jones
Regional Disability Coordinator
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Learning ObjectivesDescribe the required components of the reasonable accommodation process.Discuss how documentation related to the reasonable accommodation process will be maintained.
Name 2 resources that can assist with identifying effective accommodations.Name the best resource for obtaining tools/forms, tips, and resources to support the reasonable accommodation process for Job Corps students with disabilities.3Slide4
Reasonable Accommodation
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What are Reasonable Accommodations?
Any changes to the environment or in the way things are customarily done, that gives a person with a disability an opportunity to participate in the application process, job, program or activity that is equal to the opportunity given to similarly situated people without disabilities.5Slide6
Examples of Reasonable Accommodations
A modification to:JobWork/academic environment
Policy, program, or procedure
Examples:Modifying a facility, work or training schedules Acquiring or modifying equipment or devices
Adjusting or modifying examinations, training materials, or policies Providing sign language interpreters
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Who Can Request Reasonable Accommodations?
Applicant who requests accommodation to complete the admissions processApplicant who requests accommodation to participate in the Job Corps programStudent who requests accommodation to participate in the Job Corps program or in work site activitiesApplicant/student provides information indicating a disability is likely
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Reasonable accommodation process Challenge game
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Accommodation PlanProcess
DocumentationRequests
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Reasonable Accommodation Process
You are writing the center’s required SOP describing the reasonable accommodation process. What is the best source of information about the required components of the reasonable accommodation process?10Slide11
Reasonable Accommodation Process – Answer
Appendix 605-describes each required component of the reasonable accommodation process and related policy. It also contains basic information about reasonable accommodation and disability.11Slide12
Requesting an Accommodation You are the DC. A student comes to you and discloses she has a learning disability and that she had an IEP. She would like to use a calculator on her TABE test and have unlimited time. She would also like several other accommodations that she received in school that she thinks would help her in Job Corps? What should you do?
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Requesting an Accommodation – Answer
If the student does not have her IEP, request a release from the student and obtain the IEP.Document the request–A reasonable accommodation request can be communicated in any form (e.g., oral, written, sign language); however; the request must be documented on the Reasonable Accommodation Request Form (Appendix 605)
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DocumentationIf an applicant/student submits a request for a reasonable accommodation, the AC or center may ask the applicant/student for reasonable documentation about his/her disability/functional limitations and past accommodations. Name 2 sources that may provide the necessary documentation?
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Documentation – Answer
In Job Corps documentation of a disability and information about past accommodations is most often provided by:Schools-IEPs or 504 plansHealth care professionals (e.g., physicians, psychiatrists, psychologists)
Rehabilitation professionals (e.g., vocational rehabilitation specialists)
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Reviewing the RequestIs the entire reasonable accommodation team required to meet with every applicant/student who may need accommodation?
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Reviewing the Request– Answer
NO!If the accommodation request is straightforward and does not involve significant expense, the review can be an informal meeting (phone or face-to-face) between the DC(s) and the applicant/student (and parents, service providers, if applicable)If the request involves complex accommodation issues and/or significant expense, a reasonable accommodation
committee meeting may be required The meeting must be documented and specific accommodations must be discussed
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Evaluating the RequestAppendix 605 contains a list of accommodations that can be provided by Job Corps centers, so when you receive a request you should check this list to determine if the accommodation can be provided. True of False?
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Evaluating the Request – AnswerFalse!There are many grey areas in the interpretation of what constitutes a reasonable accommodation; therefore, Job Corps has no specific list of accommodations that will or will not be provided.
Each request for accommodation should be evaluated individually and a determination made regarding whether it is reasonable.Appendix 605 contains specific guidance on evaluating the reasonableness of a request
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Developing an Accommodation Plan
You are a member of the reasonable accommodation committee. As part of the process for developing an accommodation plan, you are discussing a particular barrier to participation in the program with an applicant and cannot figure out any accommodations that would alleviate those barriers. Name the best resource for helping you with accommodation suggestions?
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Developing anAccommodation Plan – Answer
The Job Accommodation Network (JAN) is your best accommodation suggestion resource.
Other accommodation resources include:Job Corps Disability Website
Regional Disability CoordinatorsCommunity resources (Centers for Independent Living, Division of VR, Universities, etc.)
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Developing an Accommodation Plan (2)
When developing an accommodation plan who is the best resource for information about:The functional limitations the individual may have as a result of the disabilityThe barriers to participation in Job Corps
The types of accommodations that have helped in the past
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Developing an Accommodation Plan (2) – Answer
The applicant/student; always obtain his/her input and include him/her in the accommodation process
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Developing an Accommodation Plan (3)
Name 3 common accommodations provided by Job Corps centers?
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Developing an Accommodation Plan (3) – Answer
Extra Time Use of a CalculatorPreferential Seating
Modified ScheduleFrequent BreaksNoise
Cancelling HeadsetsAdaptive Equipment
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Denying a RequestYou are the DC. The reasonable accommodation committee has been through the accommodation process with an applicant and does not feel like the requested accommodation can be provided. No alternate accommodation can be agreed upon. What is the center’s next step?
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Denying a Request – Answer
No accommodation can be denied at the center level; if the center feels that providing the accommodation would be an undue hardship or a fundamental alteration, and no alternate accommodation can be agreed upon, the decision must be forwarded to the Regional Director (RD) for a final decision Applicants must not be denied admission based solely on the need to provide reasonable accommodation or modification
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NotificationOnce the necessary accommodations have been determined, an accommodation plan will be developed and should be in place before student arrives on center. What is the required process for notifying staff about accommodation plans?
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Notification – Answer
DCs should email staff weekly a list of students with new or updated plansManagers are responsible for ensuring that approved accommodations are implemented in their areas of supervisionDCs should maintain copies of the notification e-mails29Slide30
Determining Accommodation EffectivenessAs a student participates in Job Corps, new needs may be identified or accommodation adjustments may be required. What is the required process for evaluating the effectiveness of accommodation plans?
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Determining Accommodation Effectiveness – Answer
As needed, but at least every 60 days as part of student performance panel.Counselor should: Check with student about effectiveness of plan at each meetingGather information from appropriate staff about the effectiveness of accommodation prior to panel
Forward information to DCs to update plan or resolve issuesForms and additional guidance for supporting this process are available on Job Corps Disability website.
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RecordkeepingA separate accommodation file should be maintained for each student receiving accommodation. Name 3 pieces of information that could be found in this file?
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Recordkeeping – AnswerNotes/Updates (documentation of accommodation process)
Documentation Supporting Provision of Accommodation Signed Accommodation PlanAccommodation Effectiveness Review DocumentationReasonable Accommodation Request Form33Slide34
CHALLENGE QUESTION34Slide35
ResourceWho is your regional disability coordinator?
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Resource – AnswerLisa Kosh-Region 1
lisa.kosh@humanitas.com Nikki Jackson-Regions 2, 3nikki.jackson@humanitas.com Laura Kuhn-Region 4
laura.kuhn@humanitas.com Kimberly Jones-Regions 5, 6kim.jones@humanitas.com
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Reasonable accommodation process Challenge game Review
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Reasonable Accommodation ProcessThe center’s SOP and process should include the following components:
RequestDocumentationReviewing Request
Evaluating a RequestDenying a Request
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Reasonable Accommodation Process
Developing an Accommodation PlanNotificationDetermining Accommodation Effectiveness
Recordkeeping
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Resources
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Job Corps Disability WebsiteSlide42
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JANhttp://askjan.org Slide43
Regional Disability CoordinatorsLisa Kosh-Region 1
lisa.kosh@humanitas.com Nikki Jackson-Regions 2, 3nikki.jackson@humanitas.com Laura Kuhn-Region 4
laura.kuhn@humanitas.com Kimberly Jones-Regions 5, 6kim.jones@humanitas.com
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Wrap up
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Learning ObjectivesDescribe the required components of the reasonable accommodation process.Discuss how documentation related to the reasonable accommodation process will be maintained.
Name 2 resources that can assist with identifying effective accommodations.Name the best resource for obtaining tools/forms, tips, and resources to support the reasonable accommodation process for Job Corps students with disabilities.45Slide46
Questions?
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Feedback47
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