Payroll, Kronos & Hiring Staff

Payroll, Kronos & Hiring Staff Payroll, Kronos & Hiring Staff - Start

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Payroll, Kronos & Hiring Staff

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Payroll, Kronos & Hiring Staff


DA-OA Application Process

Completes online application



Reviews and approves applications once weekly

Uploads approved applications to the shared drive for supervisors to review

Reviews applications on the shared drive and contacts chosen applicants for interviews

DA-OA Supervisors

Offers position to applicant and completes “New Hire” form in



Marks applicant as hired in


(removing from available applicant list)

Enrolls new staff member in


DA-OA Training Course

Informs new staff member of


requirements* and completes other necessary training

DA-OA Supervisors

*ELC Requirements



quizzes must be completed with a 90% or higher within two weeks of the staff member’s start date.

Staff are allowed two attempts per quiz.

If the quiz is failed twice, the supervisor must first sit down and discuss the incorrect responses with the staff member to solidify understanding of the material. Then they must contact the SDSC administrative assistant to reset the quiz. This allows one more attempt. Quizzes will not be reset after three attempts, and the employee will no longer be allowed to work.

If the quizzes are not completed within two weeks, the supervisor will be sent an email reminder regarding the quizzes. At that time, the employee is not allowed to work until all quizzes are completed.


Onboarding Process


Only three days to complete entire process after DOH











Who to Call


Only three days to complete entire process after DOH


Pay/Tracking Work Hours


student employed at the University of Georgia will be paid in accordance with the minimum wage provision for non-exempt employees as defined by the Fair Labor Standards Act (FLSA). All such employment is stipulated to be subject to re-evaluation without prior notice to the employee to include possible change of location and function.

Student employees may work a maximum of 20 hours per week when classes are in session and they are enrolled. During a semester, students may exceed 20 hours per week only during the Thanksgiving, winter, and spring academic breaks.

HBHR will notify you with these dates each year.During all breaks between semesters, or any semesters when the student employee is not enrolled in classes, she/he must be changed by personnel report to temporary non-student status



Pay/Tracking Work Hours

Students working in the summer, cannot work over 20 hours per work week (Thursday through Wednesday) if they are enrolled in any classes during May, June or July.

Under no circumstances is a student worker allowed to exceed 40 hours per work week (Thursday through Wednesday). This includes online training, staff meetings and one-on-ones.

Student employees may not work more than 6 consecutive

hours. A 30 minute or more break is required.There is a pay differential for OAs and DAs who work during 12 a.m. to 5 a.m. and who work during the Thanksgiving, winter and spring breaks. The Kronos system will account for these time periods





must clock in at the beginning and end of each shift.

If Kronos is down, they need to email their hours to their supervisor. In order for a DA-OA to

receive their pay on time, the DA-OA must approve their time card using the KRONOS machine every two weeks at the end of each pay period according to the established schedule.If time needs to be adjusted as a result of missed “punches”,

supervisor should be informed prior to electronically approving the time. Failure to approve a timecard should

result in disciplinary action from the supervisor. 




work week begins on Thursdays at 12:00am and ends on Wednesdays at 11:59pm.

Student employees are paid every two weeks.The pay date for each time period is Thursday

the week following a pay period end.All University employees, including students, are required to receive their pay via automatic deposit or direct deposit. This may take up to four weeks to process.Student staff that wish to work during break periods will be paid for the time worked up to early payroll cut off/approval in KRONOS. Staff will continue to clock in and out as normal and will be back-paid for hours worked after the cutoff to the next pay period.


Termination of

Student Workers



Separation Checklist

The checklist can be found on the Housing Staff website.


Complete separation checklist and collect student’s badge.

If student cannot complete their portion or turn in their badge, please fill out to the best of your ability and send to HBHR.Checklist is expected by the beginning of the following pay period.Please do not send the student’s file to the HBHR office.

Enter student’s termination date into StarRez





Termination could mean:

Student has resigned

Student has graduated

Student has been firedIn HBHR language, termination means

deleting the student from our systems. This does not necessarily mean they were fired.


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