Team Presentation November 12 2013 Team City of Palm Coast Brian Rothwell Purchasing Manager Team Leader Stephen Flanagan Utility Development Manager Carl Cote Construction Manager ID: 186147
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Slide1
City Hall Proposal
Team PresentationNovember 12, 2013Slide2
Team
City of Palm CoastBrian Rothwell, Purchasing Manager Team LeaderStephen Flanagan, Utility Development
ManagerCarl Cote, Construction ManagerDianne Torino, Contracts & Risk ManagerChristopher Quinn, Finance Director
Virginia Smith, City ClerkBeau Falgout, Senior PlannerC.T. Hsu & Associates, Inc.Jim Hughes, PrincipalTim McNicholas, Principal
Gilbane
Building
Company
Joe
Frisco, Senior
Project Executive Slide3
City Council Parameters
Appropriate Project Size and ScopeNo Increase in Existing Residents’ TaxesUse Existing Financial ResourcesBuilding Permit Fund ReservesSR100 CRA (Town Center) Tax RevenuesSlide4
Presentation Overview
Project Size and ScopeSpace Needs AnalysisConstruction Management ProcessProject Cost AnalysisFundingCurrent Costs
Funding SourcesCapital Improvement PlanCity Council ParametersAction ItemsTimelineSlide5
Project Size and ScopeSlide6
Space Needs Analysis
OverviewPast ExperienceTypical Process Palm Coast Program AnalysisPlan for Growth – But Build for
Immediate NeedsComparison with Other City HallsSlide7
Past Experience
Since 1984, C.T. Hsu & Associates, Inc. has delivered extensive design services to public agencies in over 20 city hall, county and state administrative facilities…City Hall Projects Feature…
Winter GardenDeland ClermontKissimmeeSlide8
Sizing Standards
S
pace Needs Analysis
Process
Values & Goals Confirmation
1
Preliminary & Final Reports
4
Information Gathering
Literature Search & Review
Interviewing
Observation
Questionnaires & Surveys
Group Sessions
2
Data Analysis
Performance & Design Criteria
Space Requirements & Relationships
Circulation
Safety & Security
Flexibility
3
Matrix Diagram
Bubble Diagram
Zoning Diagrams
1
2
3
4Slide9
Palm Coast
Space Needs Analysis
City Hall Offices
1st FloorPlanning
Building
Code Enforcement
Customer Service
BAC
Business Tax Receipts
Human Resources
City Hall
Offices
2
nd
Floor
Administration
City Clerk
Finance
Engineering
Information Technology
Purchasing
Comm. & Marketing
Central Park Community Areas
Community Meeting Rooms (City Council Chambers)Office Area11,48110,448
-
Public Areas1,9671,414454Meeting Rooms1,1352,070
6,028Support Space1,4812,0691,519TOTAL (rounded)32,000
8,000Slide10
Space Needs Analysis
ComparisonSlide11
Construction Management
OverviewPast ExperienceConstruction Management at Risk
Project Cost AnalysisSlide12
Past ExperienceSlide13
Construction Management at Risk
Trades
Trades
Owner
Construction Manager
Construction Manager
Architect / Engineer
Trades
TradesSlide14
Benefits of
CM at RiskSlide15
Cost AnalysisSlide16
Project
Cost Analysis
City Hall Offices
32,000 square feet2-Story Office BuildingCentral Park Community Areas
Community Meeting Rooms
(Council
Chambers)
Central Park Pavilion
Additional Parking
Construction Costs
$ 5,925,000
$ 1,819,000
Related Project Costs
$ 980,000
$
368,000
TOTAL
$ 6,905,000
Available
funds from CRA (Town Center) Refinancing & Building Permit Fund
$ 2,187,000
Future
CRA (Town Center) revenues as availableSlide17
FundingSlide18
Current
City Hall Office CostsCity Hall Office Lease PaymentsFirst 6 Years (through 9/2014) $1,365,000Estimated Next 5 Years (2014-19) $1,435,000Estimated Additional 5 Years (2019-24) $1,510,000
TOTAL $4,310,000Source of FundsGeneral Fund RevenuesSlide19
Project Funding Sources
City Hall OfficesCRA (Town Center) Refinancing $5,792,000Repayment of inter-fund loan from CRA to Capital Fund
Received 3 proposals that result in significant savings City Manager (or designee) finalize terms and conditions
Building Permit Fund Reserves $1,113,000Total $6,905,000 Central Park Community AreasFuture CRA (Town Center) Funds $2,187,000 Slide20
Capital Improvement PlanSlide21
CRA
Capital Improvement PlanSlide22
City Council Parameters
Appropriate Project Size and ScopeBuilt for Immediate NeedsNo Increase in Existing Residents’ TaxesNo Future Lease Payments paid from Property TaxesNo Additional Property Tax Burden on Residents for Project Costs
Use Existing Financial ResourcesUse Building Permit Fund Excess RevenuesTown Center (SR100 CRA) Tax RevenuesRepayment of SR100 CRA (Town Center) Loan
Future Tax Increment Revenues (Town Center) for Central Park Community AreasSlide23
Action ItemsSlide24
Action Items
SR 100 CRA BoardAuthorize City Manager, or Designee to Negotiate Refinancing of Inter-Fund Loan (related)
CRA Budget Amendment (related)Authorize CRA Central Park Community Area ExpensesCity CouncilSR 100 CRA ItemsAuthorize
City Manager, or Designee to Negotiate Refinancing of Inter-Fund Loan (related)CRA Budget Amendment (related)Capital Projects Budget AmendmentArchitectural Services ContractConstruction Management Services ContractSlide25
Action Items
Budget AmendmentsNo effect on Property Tax RatesSR 100 CRA Budget Amendment
Reflect CRA Loan Refinancing and Repayment of Inter-Fund LoanCity Capital Projects FundAppropriate CRA Loan Repayment of $5,792,529 to City Hall Offices Project BudgetSlide26
Action Items
Architectural Services ContractRFQ-CP-11-02 City Hall Architectural Services
CCNA Process17 Qualification Packages were Received5 Firms were selected to provide Formal PresentationsC.T
. Hsu & Associates, Inc. was the top-ranked firmSlide27
Action Items
Architectural Services ContractScope of Services
Provide design and construction administration servicesFee for ServicesIn general, design fees range from 7%-12% depending on size of building and services selectedContract Fees
Base Fee = $585,500 (7.1%)Specialty Services (Sub-Contracted) = $196,720Optional LEED Silver Certification = $62,000Optional Energy Star Label = $11,000City Hall Comparison Projects (2007-2009)Deland (47ksf/$10.7M): $771,249 (7.5%) Winter Garden (44ksf/$11.4M):
$772,998 (7.1%)
Lauderhill (40ksf/$
13.5M):
$1,125,000 (8.3%)
Collier County (137ksf/$19.2M): $1,344,000 (7.0%) Slide28
Action Items
Construction Management Services ContractRFQ-CP-11-03 City Hall Construction Management
Services 18 Qualification Packages were Received4 Firms were selected to provide Presentations
Gilbane Building Company was the top-ranked firmSlide29
Action Items
Construction Management Services ContractScope of Services
Provide pre-construction and at-risk construction phase servicesFee for ServicesIn general, CM fees range from 4-7% depending on size and magnitude of costContract Fees
Pre-Construction Phase Services = Lump Sum $41,890Construction Phase Services = 4.25% of the Cost of the WorkCM Comparison Projects (2013)Eustis Elem. ($12.7M): $722,627 (6%)
Cypress HS ($42M):
$1,837,868 (4.5%)
Little River Elem. ($9.3M
):
$416,972 (4.5%) Slide30
TimelineSlide31
Timeline
Design Jan. – Aug. 2014Preliminary Feb. 2014Final Aug. 2014
Bidding Sept. 2014Construction Nov. 2014 – Sept. 2015Occupancy October 2015