Interpret Unit Status Reporting Data - PowerPoint Presentation

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Interpret Unit Status Reporting Data

June 2018

Adjutant General SchoolCaptains Career Course

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Terminal Learning Objective

Action

: Interpret Unit Status Reporting Data Conditions: Senior HR Technicians in a classroom environment, given access to AR 220-1 Army Unit Status Reporting and Force Registration-Consolidated Policies, DA PAM 220-1 Defense Readiness Reporting System- Army Procedures, Personnel Readiness Summary Guide, ADP/ADRP 7-0 Training Units and Developing Leaders and awareness of Operational Environment (OE), variables and actors.Standards: Students will meet the standards when they are able to interpret, analyze and brief USR data based on the following activities:1. Analyze Personnel and Medical Readiness Deployability status of subordinate units.2. Review USR Personnel Data for subordinate units.3. Prepare USR Personnel and Medical Readiness USR Assessment Brief/ Report for the commander.Slide3

Personnel Readiness and Medical Deployability Transformation supports the Chief of Staff’s #1 priority.

This effort is both revolutionary and evolutionary in all aspects. The overhaul is essential and highly impactful.

The S-1 plays a key role assisting and supporting commanders and healthcare professionals.There is no greater priority than Readiness!

“Readiness is my #1 priority.”

GEN Mark A. Milley, CSA

The culture of

Readiness

in the Army is changing.

Commanders and health care providers are collaborating to improve the

health, welfare

, and

deployability of Soldiers.

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Bottom Line Up FrontSlide4

MRC

Short Definition

Medical DefinitionCDR Deployability Determination

MRC 1

Medically

Ready / Deployable

All medical requirements met.

Soldiers categorized as “

Green

” in MEDPROS.

Meets all Medical Readiness Requirements and Dental Readiness Class 1 or 2– Temp Profile ≤ 7 days Not

requiredMRC 2

Partially Medically Ready / Deployable

Any deficiencies correctable during final Soldier Readiness Program.

Soldiers categorized as “

Green” in MEDPROS. Soldier is deficient in one of the following:– Temp Profile between 8 and 14 days inclusive– Hearing Readiness Class 4 (current within 13 months)– Vision Readiness Class 4 (current within 15 months)– DNA (Drawn/ on file with DoD Repository)– HIV (Drawn / validated with DoD Repository)– Immunizations current or valid exception (Routine Adult Immunization Profile)– HepA, HepB, TDA, MMR, Polio, Varicella, (Influenza-seasonal)– Individual Medical Equipment (1MI, 2 pair eye glasses, MCEP-I, MWT, and Hearing Aid w/batteries, if requiredNot required.MRC 3Not Medically ReadyCommander determinesDeployability for:– Temp Profile >14 Days (DL1)– Dental ReadinessClass 3 (DL2)Soldiers are categorized as “Red” in MEDPROS. Deployment Limiting Condition (DL). Soldier is deficient in one of the following:DL 1– Temp Profile > 14 daysDL 2– Dental Readiness Class 3DL 3– Pregnancy or post-partumDL 4– Permanent profile indicating an MOS Administrative Retention Review (MAR2) action is neededDL 5– Permanent profile indicating a MEB action is neededDL 6– Permanent profile indicating a Non-Duty Related action is neededDL 7– Permanent profiles with a deployment / assignment restriction code (F, V, or X)DL 1 / 2: Soldier is Not Medically Ready / Non-Deployable; commanderdetermines Deployability.DL 3 / 4 / 5 / 6: Soldier cannot be deemed deployable by commander and by policy.DL 7: Soldier cannot be deemed deployable by the commander. Upon receipt of an assigned mission, may request COCOM waivers.MRC 4Not Medically Ready/ Non-Deployable andCDR determines Deployability (defaultNon-Deployable)Soldiers are categorized as “Grey” in MEDPROS. Status is unknown.Soldier is deficient in one of the following:– No current periodic health assessment (PHA). – No current dental screen. Soldier is Not Medically Ready / Non-DeployableCommander determines Deployability.

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Army Directive 2016-07

Medical Readiness ClassesSlide5

Administrative Categories

Arrest and confinement (LR) Pending military/civil court action (LZ)

Under military/civil/criminal investigation (LI) Pending admin/legal discharge/separation (LD) AWOL (AW) Deployed Category (DP) Dental Readiness (DR) Temporary Change of Station (TCS) Postpartum Operational Deferment (PD) Adoption (PA) Minimum TNG not complete (TN) Family Care Plan (FP) Lautenberg Amendment (LA) Missing/POW (MP) Sole Surviving Family Member (SS) Soldier under 18 (CS) Ordinary Leave/TDY (LT) Transition Leave (LS) Conscientious Objector (CO) PROFIS category

RC and Multi-Compo Units Only Assigned, not joined (AN)

Unsatisfactory participant (UP)

Simultaneous Membership Program (SM)

ARNG–Assuming TTADS/PRC

USAR–Assuming TTADS/PRC; Designated Critical List USAR – Education Career Stabilization (EC)

Medical Readiness Classifications DL 1– Temp Profile > 14 days DL 2– Dental Readiness Class 3 DL 3– Pregnancy or post-partum

DL 4– Permanent profile indicating a MAR2 action is needed DL 5– Permanent profile indicating a MEB action is needed DL 6– Permanent profile indicating a Non-Duty Related action is needed DL 7– Permanent profiles with a deployment/assignment restriction code (F, V, or X)NOTE: Not all categories and non-availability reason codes will apply to every force structure component. Refer to Table 5-1, DA PAM 220-1, to review notes and exceptions to determine personnel availability. Non-Deployable USR Categories

and Reason CodesSlide6

Status Updates Briefed Monthly to Army Senior Leadership

The CUSR is intended to be

a “commander’s report,”

reflecting the commander’s personal judgments and assessments regarding the mission readiness of the unit.

Reports are prepared by commanders or their designated representatives and routinely submitted through

administrative control (ADCON) channels

to HQDA.

The CUSR is

not

a performance report card and should not be used as a tool to evaluate or compare the accomplishments of organizations or those of their commanders.

All commanders at all times will submit timely, accurate and complete reports that neither exaggerate nor mask their units’ readiness deficiencies.

No commander is expected to report readiness levels that are inconsistent with resources made available to the unit. ADCON authorities at higher levels will review reports to ensure that they comply with regulatory requirements.Commander’s Unit Status Report (CUSR)6Slide7

USR Reporting Basics

Measured Areas --

Status of 4 primary areas (PSRT) Personnel (P) Equipment and Supplies on-hand / available (S) Equipment Readiness / Serviceability (R) Unit Training Proficiency (T)Frequency -- Active units submit Regular reports monthly Reserve units submit Regular reports quarterly Army Garrison or Installations submit Regular reports quarterly Reports are submitted as of the 15th of the month Unit level reports are submitted from detachments, separate companies, battalions, consolidated by brigade.Composite level reports are submitted at the division and separate brigade level. Commander considers all units assigned within the organizational structure and assesses overall readiness.

DIVISION

XX

BATTALION

I I

Reporting Units --

AR 220-1, Chapters 4 and 10

PRIMARY REFERENCES

AR 220-1

, Army Unit Status Reporting and Force Registration-Consolidated Policies

DA PAM 220-1, Defense Readiness Reporting System-Army Procedures NetUSR Training Support Package, Users Guides and Software Application https://netusr2.army.pentagon.mil/7Slide8

DA PAM 220-1, Table 3-2/ AR 220-1, para 4-11d

REGULAR

VALIDATION(Reserve Component Only)CHANGEDEPLOYED8NetUSR Types of ReportsSlide9

AR 220-1, para 11-1d

Classification is based on number/type of reporting units and the amount/type of sensitive information. Minimum classification for MTOE units: SECRET: Major Combat Units (FF-level UIC) at the brigade-level and above SECRET: More than one battalion or five or more separate MTOE company/detachment sized units (AA-level UIC) CONFIDENTIAL: All reports not classified SECRET IAW established guidelines Retain for minimum of 2 years at the major unit/headquarters level; not less than 6 months by other reporting units (AA-level UIC) All USRs and associated data will be marked with a specific declassification date

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USR Security ClassificationSlide10

10

A-LEVEL

C-LEVELP-LEVEL4-Tier Rating ScaleMission Capabilities AssessmentCUSR Report LevelsSlide11

Commanders

always

report this assessment monthly.Fulfills Existing Joint Staff Requirements(supports Congressional Oversight, Chairman’s Risk Assessment, and other COCOM oriented assessments)Core Functions/Designed Capabilities = MTOE/TDAPersonnelEquipment on HandEquipment ServiceabilityTraining(METL)

C-Level

How well a unit is resourced and trained, measured against the

core functions and fundamental capabilities

for which it was

“

as designed

”

One report contains both the “as designed“ and

“assigned mission” assessments.Commanders report this assessment when a mission is assigned. Assigned Mission ManningAssigned Mission Equipping

A-Level Reporting Trigger. Commanders report A-Level when one condition is met:Directed by chain of command.When the focus of training is the deployed mission environment (i.e., NLT LAD minus 270 days) A-Level

How well a unit is resourced and trained measured against the “

assigned mission

” requirements of the unit.Feeds Joint Staff Percentage Effective (PCTEF) data requirement)AR 220-1, Chapter 911CUSR Report Levels(C-Level & A-Level)Slide12

Overall assessment that reflects the unit’s ability to accomplish the assigned mission and those tasks on its METL.

Contains measured resource areas that indicate the availability status of resources (personnel and equipment) measured against resource requirements for the assigned mission. The following definitions apply:

A-1: Unit possesses the required resources and is trained to undertake the full assigned mission. A-2: Unit possesses the required resources and is trained to undertake most of the assigned mission. A-3: Unit possesses the required resources and is trained to undertake many, but not all, portions of the assigned mission. A-4: Unit requires additional resources or training to undertake the assigned mission, but may be directed to undertake portions of the assigned mission with resources on hand.AR 220-1, Appendix C DA PAM 220-1, para 3-5(b) 12Assigned Mission Levels(A-Level)Slide13

C-1: Unit

can undertake the missions it was designed forC-2: Unit possesses the required resources and is trained to

undertake most of the its missions for which it is designedC-3: Unit possesses the required resources and is trained to undertake many, but not all, portions of the mission for which it is designedC-4: Unit requires additional resources or training to undertake its designed mission, but may be directed to undertake some portions of its mission with resources on handC-5: Unit is undergoing a service directed resource action and is not prepared, at this time, to undertake the full spectrum mission for which designed. AR 220-1, para 4-4a DA PAM 220-1, para 3-5 An overall unit readiness metric established by the Joint Staff. C-levels reflect the unit‘s ability to accomplish core functions, provide designed capabilities, and execute the standardized METs. Derived from four measured areas (PSRT) that indicate the availability status of resources and unit training proficiency measured against the designed capabilities from the unit’s MTOE or TDA.Category Level(C-Level)Slide14

Indicates the unit is undergoing a HQDA-directed resource action and is not prepared

, at this time, to undertake the full spectrum mission for which it is designed (i.e., accomplish core functions and provide designed capabilities). Unit may be capable of undertaking nontraditional or non- standard missions.

C-5 units restricted to the following:Reconstituting following deployment or are undergoing activation, inactivation, conversion, or other HQDA-directed resource actionNot manned or equipped but are required in the wartime structure (that is, COMPO 4 units) Placed in cadre status by HQDA. Lifecycle Management units while in the RESET force pool Directed to report C-5 by HQDA (DAMO-ODR) DA PAM 220-1, para 3-5a(5)14Category Level C-5Slide15

The following metrics comprise the “four tier” rating scale for unit readiness status measurements and assessments. Note that level 5 and level 6 are exceptional values reported in place of level 4 or only when special circumstances apply, respectively.

1

Unit possesses required resources and is trained to accomplish or provide the core functions and fundamental capabilities for which it was designed or to undertake the mission it is currently assigned. 2Unit possesses required resources and is trained to accomplish or provide most of the core functions and fundamental capabilities for which it was designed or to undertake most of the mission it is currently assigned. 3

Unit possesses the required resources and is trained to accomplish or provide many, but not all

, of the core functions and fundamental capabilities for which it was designed or to undertake many, but not all, portions of the mission it is currently assigned.

4

Unit

requires additional resources or training

to accomplish or provide the core functions and fundamental capabilities for which

it was designed or to undertake the mission currently assigned; however, the unit may be directed to undertake portions of the assigned mission with resources on hand (available).

5

Unit is undergoing a HQDA-directed resource action and/or is part of a HQDA directed program and is not prepared to accomplish or provide the core functions or fundamental capabilities for which it was designed. Units report C-5 IAW the policy and procedures established in AR 220-1, para 4-8. Level 5 is not applicable to A-level reporting.

6Level 6 is applicable to the measured areas only. It indicates that a measured area is not measurable, or by HQDA direction, is not measured.AR 220-1, para 4-6 DA PAM 220-1, para 3-5

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The Four Tier Rating ScaleSlide16

The “three tier” rating scale (Y / Q /

N) will be used by all measured units to determine and report their Mission Essential Task (MET) capability assessments.

Y“Yes” - The organization can accomplish the task to standard under the specified conditions. A “Yes” assessment should reflect demonstrated performance in training or operations whenever possible. Q“Qualified Yes” - The organization is expected to accomplish the task to standard, but this performance has not been observed or demonstrated in training or operations. Organizations assessing their task capability as a “Qualified Yes” may be employed for those tasks.

N

“No”

- The organization is unable to accomplish the MET to standard at this time.

AR 220-1, para 4-7 DA PAM 220-1, para 9-2 ADRP 7-0, para 3-71

T/P/U (ADRP 7-0) measures unit’s

training proficiency

for its METL

tasks.Y/Q/N capability assessment is intended to reflect a unit’s actual potential to perform the task.

Mission Capability AssessmentsSlide17

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Assigned Strength

Authorized StrengthRequired StrengthAvailable StrengthKey TermsSlide18

AR 220-1, Chapter 9

Critical personnel metrics include:

Required Strength Assigned Strength Percentage Available Strength Percentage Assigned MOS Skills Match Available Senior-Grade Composite LevelMetrics for Determining P-LevelAvailable Senior GradeLevel

Available StrengthAssigned MOS Skills Match

By

Category

Composite

1

100% - 90%

100% - 85%100 - 85%

1.54 or less289% - 80%84% - 75%84 - 75% 1.55 - 2.443

79% - 70%74% - 65%74 - 65% 2.45 - 3.34469% or less64% or less64% or less 3.35 or moreMetrics: Readiness status measurementsor assessments accomplished IAW the criteriaestablished by AR 220-1.Data Points: Measurements, assessments, orfacts that do not directly support the resource measurement; however, provide specific infofor management oversight or trend analysis.

Used to Determine P-Level18

Personnel Metrics and DataSlide19

Step 1

: Assigned Strength is entered into CUSR, does not factor into P-rating

Step 2: Calculations must be performed for all three personnel categories below. Each is entered into CUSR

Personnel Category

ASSIGNED STRENGTH

A) AVAIL STRENGTH

B) Assigned MOS Skills Match %

C) AVAIL SR GRADE

Personnel Status Calculations

(Assigned Strength ÷ Required Strength) x 100

(Available Strength

÷

Required Strength) x 100

(Assigned MOS Skills Match%) x 100

(Available Sr Grade Strength ÷ Required Senior-Grade) Strength x 100

Step 3

: Unit P-Level is based on the lowest (worst case) personnel status percentage calculation. (e.g., If a unit is P1 for available, strength and MOSQ strength, but is P3 for available senior grade strength, then the unit is P3)P LevelAvailable Strength %P LevelAssigned MOS Skills Match %P LevelAvailable Sr Grade Strength %P1100-90%P1

100-85%

P1

100-85%

P2

89-80%

P2

84-75%

P2

84-75%

P3

79-70%

P3

74-65%

P3

74-65%

P4

69% or less

P4

64% or less

P4

64% or less

Notes: #1: AVAIL STR percentage has a higher standard then AVAIL MOSQ and AVAIL Sr Grade.

#2: AVAIL Sr Grade is lowest level determined for the applicable Sr Grade categories.

Unit is

P3

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Determining the P-LevelSlide20

Available MOSQ Strength by duty position = Soldiers assigned and attached who are currently available and possess the training and skills necessary to perform effectively in the duty position currently slotted

(AR 220-1, para 9-2e).

Includes: Soldiers who possess the required MOS (includes additional or secondary MOS) required by TOE/TDASoldiers who hold MOS formally designated or directed for substitution by HQDAEnlisted Soldiers serving in duty positions up to two grades higher or one grade lower than current gradeOfficers and Warrant Officers serving one grade higher and one grade lower than current gradeDo not count SQI or LIC except for AMEDD personnel and authorized linguist positionsNOTE: Commanders will indicate in their remarks any subjective assessments of MOS qualification that are in variance with HQDA requirements and will consider subjective assessments of MOSQ by duty position when determining overall C-level. AR 220-1, para 9-2e(2)Assigned MOS Skills Match = Avail Asgn/Atch MOSQ ÷ Required Strength X 100

P-level 1 2 3 4

AMOSQ 100-85% 84-75% 74-65% 64% or less

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Available MOSQSlide21

Available SG% = Available SG ÷ Senior Grade Requirements

Available Senior-grade composite level

= Aggregation of the discrete levelsfor each of the five categories of senior-grade personnel: Junior NCO (E5 - E6) Junior Officer (O1 - O3) Senior NCO (E7 - E9) Senior Officer (O4 - O6) Warrant Officer (W1 - W5) Available Senior GradeLevelBy CategoryComposite1100 - 85% 1.54 or less284 - 75% 1.55 - 2.44374 - 65% 2.45 - 3.344

64% or less 3.35 or more

Composite Example

Jr NCO

87%

P-1

Sr NCO

72%

P-3

WO94%P-1Jr Off65%P-3Sr Off97%P-1

(9)9 ÷ 5 = 1.8P-2

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Available Senior GradeSlide22

Personnel turnover percentage Assigned MOSQ strength by duty position

MOS shortage report Assigned Senior-grade strength

SQI, SSI, and language qualifications Soldiers Available-Not Deploying Professional Military Education (PME) achievement milestonesAR 220-1, para 9-2(h)22Additional Personnel Data PointsSlide23

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Objective T-LevelSlide24

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Objective T-Level Assessment

T-level Rating Definition: T-Level is an assessment of the unit’s ability to provide the capabilities for which it was designed based upon a composite assessment of three foundational aspects of training and is qualified by an assessment of training days required to achieve T1 :Mission Essential Task (MET) Proficiency demonstrated through CPX and FTX/STX; accounts for Key Supporting Collective Task proficiency of subordinate unitsIndividual and Crew Qualification conducted IAW appropriate doctrinal referenceCollective Live Fire Proficiency demonstrated through both FCX & maneuver LFX IAW Army Unit Live Fire GatesSlide25

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Objective Task Evaluation

CriteriaCommanders can subjectively upgrade / downgrade proficiency level for mission essential tasksSlide26

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BCT (A/I/S)

T-Level Training GatesSlide27

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Enabling SystemsSlide28

DoD’s single readiness reporting system

User interface for DRRS-A is NetUSR

Secure, web-based information system Resource information provided viaauthoritative databases and not via input from individual units Units use the NetUSR tool to determine and communicate their status and mission capabilitiesDefense Readiness ReportingSystem-Army (DRRS-A)Slide29

PERSONNEL TAB

Strength

- review and validate data from authoritative databases used to calculate P-RatingRoll-Up By Grade - summary of personnel by gradeShortage Ranking - relative ranking of MOS / position shortfallsNon-Available Reasons - allows user to provide a reason codeInteractive multimedia training that explains the full functionality of NetUSR is available online: https://netusr2.army.pentagon.mil29NetUSRSlide30

Links to:

PSBG:

Personnel Strength By Grade ReportMOSSR: Military Occupational Specialty Shortage ReportASI/SQISR: Additional Skill Identifier/Skill Qualification Identifier Shortage ReportLSSR: Language Skill Shortage ReportNon-Avail: Non-Available ReportUIC Selection: Change UICASGN PER: # and % of Assigned PersonnelAVAL PER:# and % of Available PersonnelMOSQ:# and % of MOS Qualified # of Senior Qualified

SGPER:

# and % of Senior Grade Personnel Available

TOPER:

# and % of Turnover Personnel

PROFREQ:

# of Professional Fillers required

PROAVAL:

# of Professional Fillers Available

PROFPCT:Professional Filler Percentage

List of Available SoldiersList of Non-Available SoldiersList of Soldiers MOS QualifiedList of Soldiers Not MOS-Qualified

PAVR INFO:

List of those Soldiers the commander granted waiver for Non-Available and MOS-Qualified

FEMASGD:

# of female Soldiers assignedFEM PCT: Percentage of females in the unitFEMPREG: # of Female Soldiers who are PregnantPCTPREG: Percentage of female Soldiers who are pregnant30PAVR - eMILPOSlide31

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Commander Comments

Your comments are read and acted upon at the Army level. Operational statements that highlight impact on unit’s ability to perform it’s mission. Be specific when writing commander’s comments (quantify and qualify comments). Know and understand Army MOS Critical Shortages (keeps you from reporting an MOS that you are at a higher level of fill than the rest of the Army).

Understand your priority of fill.

Don’t use Army Average as a comparison tool; use target fill.

Know and understand MOS substitutions.

Look at excess and promotable populations

.

Report all key leader shortages immediately (SGM, 1SG, and PLT SGT positions).Slide32

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Unclear Commander’s Comment:

We have several shortage of 91F MOS(Small Arms Artillery Repair). This shortage will significantly impacts our ability to maintain and repair NMC Artillery pieces. We need 91F as soon as possible.Clear Commander’s Comment:91F1O (Small Arms Artillery Repair) is our top MOS shortage. Current strength for the MOS is 9 of 13 (69%). Two personnel are not available for 120 days due to medical reasons. The unavailable personnel will further reduce our Operating Strength to 53%. Projected Strength for 91F1O drops to 46% in 180 days. This shortage will significantly impact the training with our Eastern European counterparts during Operation Anaconda. No substitutability exists for this particular MOS. It is imperative these vacancies be filled in order to meet our training objectives and to fully prepare for Operation Anaconda in January 2017.USR Example CommentsSlide33

S-1s/HR

professionals play a significant role in force readiness and unit status reporting. Use the “system of record” (eMILPO/ SIDPERS) and make data accuracy a priority. Be credible in reporting. Manage readiness at your level as you would expect it to be managed by higher headquarters. Become the “subject matter expert” in strength management and personnel readiness in your organization. Make higher HQ your allies.S-1 TakeawaysThe professional knowledge of leaders is essential to sound teaching and to improve the proficiency as well as the

readiness of units.GEN John Wickham, Jr.Chief of Staff, Army

1984 - 1987

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S-1 TakeawaysSlide34

Terminal Learning Objective

Action

: Interpret Unit Status Reporting Data Conditions: Senior HR Technicians in a classroom environment, given access to AR 220-1 Army Unit Status Reporting and Force Registration-Consolidated Policies, DA PAM 220-1 Defense Readiness Reporting System- Army Procedures, Personnel Readiness Summary Guide, ADP/ADRP 7-0 Training Units and Developing Leaders and awareness of Operational Environment (OE), variables and actors.Standards: Students will meet the standards when they are able to interpret, analyze and brief USR data based on the following activities:1. Analyze Personnel and Medical Readiness Deployability status of subordinate units.2. Review USR Personnel Data for subordinate units.3. Prepare USR Personnel and Medical Readiness USR Assessment Brief/ Report for the commander.