Financial ERP Update Administrative Professionals
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Financial ERP Update Administrative Professionals

Author : danika-pritchard | Published Date : 2025-06-16

Description: Financial ERP Update Administrative Professionals Group September 9 2016 Agenda Project Goals Overview of a Cloud Environment Award Process Workday Overview Project Overview Discovery Phase Architect Phase Communication Goals Deliver

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Transcript:Financial ERP Update Administrative Professionals:
Financial ERP Update Administrative Professionals Group September 9, 2016 Agenda Project Goals Overview of a Cloud Environment Award Process Workday Overview Project Overview Discovery Phase Architect Phase Communication Goals Deliver efficient and effective fiscal processes, e.g. Automatic approvals Flagging criteria Improved workflow capability Provide a quality user experience Better, more intuitive, reporting Mobile, tablet and smartphone interfaces Ensure our systems and data are protected against theft or a breach What is the “cloud”? Software and services that run on computers on the internet instead of on a local computer Relies on sharing computer services, rather than localizing support Source - "Cloud computing" by Sam Johnston How does it differ from our current structure? Potential benefits of a cloud environment Potential challenges of a cloud environment Auditability of infrastructure Loss of local control Timing of maintenance Enhancements Integration with other systems Management of data Award Process Demos were provided through the summer of 2015 SFOs Service Center Managers IA OSP Med Center OSUP B&F OCIO RFP has been released in Nov 2015 Awarded contract in Jan 2016 Workday Contract Overview Subscription contract was signed January 29, 2016 5 year contract, with a 5 year renewal Finance pricing secured Student subscription option with pricing guaranteed for 1 year HCM subscription option with pricing guaranteed for 2 years Professional services agreement signed February 26, 2016 Secured consulting prices for the lesser of the financial implementation or 2 years Workday Contract Guiding Principles Scope All financials processes, systems are in scope Systems, tools to be replaced include: PeopleSoft Financials eReports Finance Data Warehouse eRequest eTravel Go live in July 2018 Fiscal year 2019 Budget cycle – FY20 Detail Scope Priorities Project Phase 0 Integrated Capital Planning and Management Planning and Budgeting Student and HCM Assessments Integration Data Conversion Data Warehouse Testing Design Change Management Phase 0 - Other Tasks FDM Initial Discovery and Design Phase 0 Objectives: To obtain a high level understanding of our financial organizational structure and chart of accounts To identify any significant scope issues To determine our strategy and approach for the project To design our initial P0 Tenant Meetings held over the course of 6 weeks with representatives from: Colleges Administrative units B&F OSU WMC OSP OSUP Phase 0 Business processes Phase 0 Objectives: Prepare a cross walk of Workday defined business process to the University’s business processes To obtain a high level understanding of our business processes as

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