US ARMY SOLDIER SUPPORT INSTITUTE NONCOMMISSIONED OFFICER ACADEMY 1 Terminal Learning Objective Action Create a Reimbursable Sales Order Conditions FM Leaders in a classroom environment working individually and as a member of a small group using doctrinal and administrative p ID: 736953
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Slide1
Create a Reimbursable Sales Order
U.S. ARMY SOLDIER SUPPORT INSTITUTE
NONCOMMISSIONED OFFICER ACADEMY
1Slide2
Terminal Learning Objective
Action:
Create a Reimbursable Sales Order
Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with:Interpret the purpose and types of Reimbursable Sales Orders.Input all Required Information Resulting in the Successful Creation of a Document Number.2Slide3
Sales Order Purpose
The VA01 (Sales Order) is created off of a Reimbursable Agreement
- Direct Charge - Direct Cite
- Reimbursable OrderThere are several types of Sales Orders3Slide4
Sales Order: Types
Determine what type of reimbursable document the agreement is. This will determine the type of Sales Order to be
created. ZRNA - Sales Order Type for Economy Act
and all Non-Project Orders(Economy Act Orders as defined in the FAR Part 17, Subpart 17.5 which can be found: https://www.acquisition.gov/far/html/FARMTOC.html) Examples: Federal customers, state/local government, and DoD Other: Timber and grazing, GPLD (lost keys), grants, MEDCOM laborZRWA - Reimbursable Orders with Advance (Public Receivables not covered in this SOP)Examples: Non-Federal Customers Other: GPLD (rent paid in advance for quarters), grants, dining facility.4Slide5
Order Types (Cont.)
Determine what type of reimbursable document the agreement is. This will determine the type of Sales Order to be created
ZRPO - Project Orders. DoD Customers Only (DODFMR Vol. 11A, Chapter 2,
Paragraph 0205) ZRPR - Project Orders, Army to Army on GFEBS. DoD ARMY customers only 5Slide6
Roles and Responsibilities
Customer Order Processor
Responsible for creating / viewing a specific Sales Order (Can NOT approve)
Responsible for creating a project, WBS elements, and to verify Customer Master Records6Slide7
Determining Chart
SITUATION:
This VA01 is based on a Reimbursable Order without advance (ZRNA) to a Non-Federal agency. This Order is based on the fact that a WBS element has already been created via CJ20N, marked funded and released
7Slide8
Where in the Process
Plan Project and Create WBS
Create and Approve Sales Order
Monitor Sales Order Processing
CJ20N
Determine Order Acceptance
Non-GFEBS Operation
Fund/Release Project
CJ20N
VA01
VA02
8Slide9
LSA #1 Check on Learning
Q1
: List the three types of Reimbursable Orders
A1: Direct Charge / Direct Cite / Reimbursable OrderQ2: T/F: The ZRPR Sales Order is strictly for “Army to Non-Army” entities A2: False (Army to Army)Q3: The _____ _____ _____ can verify Customer Master RecordsA3:
Customer Order Processor
9Slide10
LSA #1 Summary
10Slide11
Create a Sales Order in GFEBS
By The Numbers
Transaction Code:
VA01Role: Customer Order ProcessorAgain, you will have needed to create a WBS element (CJ20N) to successfully execute the Sales Order. 11Slide12
VA01
1.
Enter T-code VA01, hit Enter
2
1
2.
Enter: ZRNA for ‘Order Type’
3.
Under ‘Organizational Data’ Sales Org is always:
ARMY
, Distribution Channel:
01
, Division:
01
3
4.
On the Menu bar, click ‘Sales’
4
Create a Sales Order
12Slide13
5.
Payment Terms: Always 0001
1.
This is the Customer number (organization that received the goods and/or services)
1
3.
Purchase Order date on MIPR (use today)
2
3
4
4.
Under the ‘
Sales
’ tab, Contract start and end date DD Form 448-2
(
Date the seller accepted the order)
5
6.
Order Reason: Always ‘Army Services Provided’
6
2.
This is the MIPR acceptance number (DD Form 448-2)
Note:
For training purposes, we will use: MIPR + Initials + Birth MMDD
Create a Sales Order (Cont.)
13Slide14
1
2
2.
From the menu, hover over ‘Go to’
1.
Click ‘Menu’
4
3
3.
Continue to hover over header…
4.
Click on ‘Accounting’
Note: NOT Account Assignment
6
6.
Click appropriate Payment Method: ‘US Fed IPAC Collections File’
5
.
Under the ‘Accounting’ tab in ‘Payment Method,’ select dropdown to view choices
5
Create a Sales Order (Cont.)
14Slide15
1
3
1.
Click the ‘Order data’ tab
2.
Input ‘Name’ of sold-to Party
3.
Input Contact Number
2
4
4.
On the Menu bar, click the ‘Back’ button
5
5.
Click on the ‘Sales’ tab
6.
On L1- Under ‘All Items’ input R10 under material
6
7.
Under ‘Order Quantity’ input 1
7
8.
Click ‘Enter’
8
Create a Sales Order (Material Description)
15Slide16
2
2.
Once orange,
Double-Click the same gray box
1. On L1, single
-click gray box to highlight Orange
1
3.
Click the ‘Shipping’ tab
4
3
4.
Input the Ordering Installation
5
5.
Click the ‘Account Assignment’ tab
8.
Verify LOA information in the dialog box, green check when finished
8
6.
Input the WBS
6
7
7.
Click ‘FM Acc…’
s.0000064
Create a Sales Order
(
“
Conditions”
tab).
16Slide17
2
2.
Select ‘Additional data B’
1. Click the ‘Additional Data’ box far right to display options
1
Create a Sales Order (
“Additional Data”)
17Slide18
Note:
Notice the title. Non-GFEBS performer LOA
1.
Enter LOA information located DD448, block 14
1
2
2.
Input all required fields:
Agcy Accounting Identifier CodeAgcy
Disbursing Identifier CodeDept. Regular CodeAccount Code
Period of Availability (yyyyyyyy) e.g. 20172017
3
3.
In the ‘Availability Type Code’ box, click drop-down
4.
In the ‘Dept. Reg. Code’ input 047
4
5
5
.
Place cursor in the ‘Main Account’ box, Click
6.
Select 047 (only entry)
6
Create a Sales Order (Cont.)
18Slide19
1.
On the ‘Menu’ bar, Click ‘Save’
1
2. System generated message. Record for training purposes.
2
COMPLETE
Create a Sales Order (Cont.)
19Slide20
LSA #2 Check on Learning
Q1
: In reference to a Sales Order in GFEBS, the payment terms will ALWAYS be:A1: 0001Q2: T/F: The
Order Reason will Always ‘Army Services Provided’A2: TrueQ3: Upon successful completion of all required steps, a _____ _____ is created in GFEBS.A3: Document Number 20Slide21
LSA #2 Summary
21Slide22
Practical Exercise # 1
Creating a Reimbursable
Order22Slide23
TLO Check On Learning
Break into equal groups.
As a group, write down a three questions from the lesson just received.
Once complete, pass questions to another group Once questions have been answered, each group read their questions and answers.
23Slide24
TLO Summary
Action:
Create a Reimbursable Sales
Order Conditions: FM Leaders in a classroom environment working individually and as a member of a small group, using doctrinal and administrative publications, self-study exercises, personal experiences, practical exercises, handouts, and discussion.Standard: With a minimum of 80% accuracy, learners must demonstrate proficiency with:
Interpret the purpose and types of Reimbursable Sales Orders.Input all Required Information Resulting in the Successful Creation of a Document Number.
24