Training the Troop Cookie Manager

Training the     Troop Cookie Manager Training the     Troop Cookie Manager - Start

2018-11-09 3K 3 0 0

Training the Troop Cookie Manager - Description

Prepare for the training. Secure location for training and invite . TCM’s to the . training. Check with SUM to confirm TCMs are registered and background checked . Troops . will need to set up . a bank account in order to sell cookies. Bank account information is updated annually on the T-3 loca.... ID: 723699 Download Presentation

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Training the Troop Cookie Manager

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Presentations text content in Training the Troop Cookie Manager


Training the

Troop Cookie Manager


Prepare for the training

Secure location for training and invite

TCM’s to the


Check with SUM to confirm TCMs are registered and background checked


will need to set up

a bank account in order to sell cookies. Bank account information is updated annually on the T-3 located on the Finance tab on the VTK

TCMs will complete the T10 online on the VTK before access to Smart Cookies will be granted

One or more


may be needed

especially for new


No troops will be able to order cookies via Smart Cookies if electronic forms requirements are not met






Initial Orders begin


Opt out of Girl Recognitions

Verify Troop contacts and banking information is correct in Smart Cookies



Troop Cookie Order

and Early



due in Smart Cookies by 11:59 PM or they are forfeited


SU Cookie Manager checks Early Recognitions Order and submits SU orders by 9AM



t date and time info here (October 19-23) early Recognition items are distributed


Great Cookie



9 AM


Final Report and Main Recognitions due in Smart Cookies by 11:59PM.

All troops need to submit Recognitions


SU Cookie Manager reviews and submits Final recognitions order by 9AM


Pickup virtual Cookie

Share cookies from Council from 10AM to 4PM. Provide charity location and name


ACH Dates


$2.00 per box for the troops initial order, including

Gluten Free Cookies

and Cookie Share

11/2050% of balance due to GSCM in Smart Cookie as of 11/1411/2850% of balance due to GSCM in Smart Cookie on the 11/26 date12/19All remaining cookie balance


Use Smart Cookie Reports for ACH


Depot Day

Safety First – No tagalongs!

TCMs will need their T1 Cookie Passport to be able to pick up cookies at Depot SU Cookie manager should sort and count cookies and TCM recount before loading car or signing documentsDate and time of Depot will be confirmed with GSCM about 1 week before delivery

Be flexible


Cookie Dash

Place preorder for cookies by 10/5

Pick up order at Depot DaySell your initial order and replenish at a cupboard by 11/11. Be sure to place your planned order in time to meet pickup deadline. (This includes Cookie Share Cookies)Troops that complete the Dash will receive a Special Cookie Gift Pack and Great Cookie Dash patches for girls. (Per Smart Cookies on 11/11)


Cookie Cupboard Procedures

Open from 10/21 to 12/14

Locations listed on roster, sent via email * Reserve cookies via planned order - CASES ONLY * Cupboard Managers send confirmation * Verify location of cupboard * Arrive at assigned time

* Bring signed T1, T12 if necessary

*No returns! No Walk-ins


Troop to Troop

Troops can swap cookies one for one, no paperwork is needed.

Troops can transfer their cookies out of inventory to another troop. *T4 form is filled out * Entered into Smart Cookies in a timely manner by the giving troop

Single Boxes are OK


Booth Sales

Sites are secured by trained and appointed SU Booth Sale Coordinator not TCM or other leaders

Service Unit Booth selection or lottery is held to assign boothsAdditional Booth Locations in Smart CookiesIf you can not attend the booth, as early as possible, it needs to be updated and released in Smart Cookies so others can use the booth location


Successful Booth Sales


support is needed at all booths Secure location for moneyClean, dry area for cookiesEnthusiastic, knowledgeable Girl Scouts Goal Signs Cookie Share GoalsBundles Cookie swapsRecipe card Thank you cards

Reorder stickers Credit

Card reader

Cookie Share Donation Container Emergency Procedures CardPermission slips


Tips for Success

Make frequent deposits

Use Smart Cookies to ensure correct ACH amounts to avoid overdraftsFrequently review the status of the cookie order during the sale and update girl’s salesTCMs are financially responsible for all cookies in the troop’s possession

Report delinquencies to the Troop Leader and Service Unit Cookie Manager




Recognition Choices for Girls

All troops need to submit a Recognition order in Smart Cookies by December 15

th. Troops Opting out will need to place order for patchesGirls will have the choice of 2 items at most levels OR$ Adventure Bucks* may be chosen and can ‘purchase’ Camp discounts, travel opportunities and fun stuffCookiesx2 Girls that sold 100 boxes of cookies in 2018 sale and double their sales this year will attend a Country Club Pool Party to take place on June 9, 2019



Girls that opt out are not eligible for Adventure Bucks


Recognitions for Girls

Juniors and older may opt out of Recognitions but still receive patches

Profit levels are determined by total troop salesTCMs to regularly update sales data to empower girls in reaching their goalsMain Recognition Order submitted by 11:59 pm on December 15.Additional Cookie patches available at the store for purchase


Online resources


Where to Get Help

Service Unit Cookie Manager

Other experienced TCM’sPSC Cookie trainers’ outline on GSCM websiteSmart Cookies 24/7 helpline and videos


Council Cookie Goal

The GSCM Cookie Goal is to have all registered Girl Scouts actively selling cookies and to sell

1,593,859 boxes by December 15, 2018!


Thank you for Volunteering! Have a great time with the girls!


See you at the Cookie Kickoff !


16, 12 – 4 pm at the Laurel Race Track


Wrap up

Distribute sample box of cookies for each troop

Pick up cookie sale paperworkGet Service Unit Cookie Manager contact information


Have fun!


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